What runs for you
One enquiry, from first message to final payment.
Calynt reads the enquiry, drafts the reply, helps book the visit, prepares the estimate from your notes and keeps the follow-ups going. Routine steps run on their own once you allow them. Replies, prices and anything else that needs your judgement wait for you.
One enquiry, start to finish
Sarah Chen · Bathroom renovation
EnquiryNext: QualifyBooked
Captured the moment it arrives
AutomaticEnquiry handling. Enquiries kept in one place, and you are told as they arrive.
“Hi, we’re looking to completely renovate our upstairs bathroom. It’s pretty outdated and we’ve noticed some water damage around the shower. We’d like to replace the shower, vanity, toilet, flooring and tiles. Ideally we’d like to get it done in the next couple of months. Could someone give us an idea of pricing and availability? Thanks, Sarah.”
- Received
- 08:14:00
- Recorded, you were told
- 08:14:02
Read in seconds, next step found
AutomaticAI qualification. Finds the work, place, timing and the next step.
- Project
- Full bathroom renovation
- Location
- Belmont, MA
- Timing
- Within two months
- Concern
- Water damage around the shower
- Next action
- Arrange a site visit
- Read at
- 08:14:02
A personal reply, drafted in seconds
You approvePersonal replies. Drafts an answer to what the customer actually asked.
Draft reply
Hi Sarah,
Thanks for getting in touch! We’d be happy to help with your bathroom renovation in Belmont.
With the water damage you’ve mentioned, the best next step would be to arrange a visit so we can take a look, discuss what you have in mind and get the measurements needed for an accurate quote.
Would you be available sometime next week for us to come out and have a look?
Thanks!
- Approve and send, chosen
- Edit
- Reject
- Drafted08:14:05
- You approved, sent08:15:00
Sarah answers, the visit is booked
You approveScheduling. Visits confirmed by you, reminders sent, chasing stopped once they answer.
“Thanks for getting back to us so quickly! Next week works. Wednesday afternoon would suit us best.”
- Follow-up if no replyAutomatic if you allowCancelled at 12:40, she replied
- Site visitYou approveYou confirmed Wed 16 Sept, 14:00
- Reminder to SarahAutomatic if you allowSet for Tue 15 Sept
Measured at the visit, priced by your rates
You approveEstimates. Priced from your visit notes and your own rates.
Your visit, Wed 16 Sept
Recorded by you- Inspected
- Measured
- Damage assessed
- Finishes agreed
- Work recorded
- Room
- 8 × 10 ft
- Wall tile
- 160 sq ft
- Water damage
- 30 sq ft of subfloor
- Finishes
- Porcelain tile, glass screen
Preliminary estimateNine lines from your visit and rates$34,800Show the breakdown
- Demolition, protection and disposalFixed rate$3,200
- Water damage repair, subfloor and framing30 sq ft at $70$2,100
- Plumbing rough-in, shower valve and drainFixed rate$4,500
- Electrical, extractor fan and lightingFixed rate$2,400
- Waterproofing and backer board100 sq ft at $22$2,200
- Floor tile, supplied and laid80 sq ft at $40$3,200
- Wall tile, supplied and laid160 sq ft at $45$7,200
- Shower screen, vanity, toilet and fittingsAllowance$8,200
- Drywall, paint and trimFixed rate$1,800
Quantities from your visit. Rates and allowances are your own. Line wording drafted by AI for you to check.
Water damage is priced from what you found. Anything hidden behind the walls is agreed with Sarah before extra work.
- PreparedWed 16 Sept, 15:11
- You approved, sentThu 17 Sept, 08:30
- Follow-up if no answerSet for Tue 22 Sept
Accepted, signed and paid in full
You approveEstimates to payment. From accepted quote through contract, deposit and final invoice.
- Quote accepted, follow-up stoppedMon 21 Sept
- Agreement signed, deposit requestedTue 22 Sept
- Deposit receivedWed 23 Sept$10,440
- Work under way, progress payment receivedWed 14 Oct$13,920
- Job completed, final invoice approved by youFri 6 Nov
- Final payment receivedMon 9 Nov$10,440
Activity
Simulated- Calynt9 Nov 09:05Final $10,440 received: $34,800 collected
- You6 Nov 16:45Job completed: you approved the final invoice
- Calynt14 Oct 11:30Progress payment of $13,920 received
- Calynt23 Sept 10:12Deposit of $10,440 received
- Calynt22 Sept 18:05Sarah signed the agreement: deposit requested
- Nothing reaches a customer unless your settings allow it
- Prices come from your rates, and you approve every quote
- Every automated step is recorded
Your business could be runninga lot smoother.
Tell us what’s slowing your business down. We’ll show you what can be automated and what it would take to build it.
Free initial conversation. Clear scope and pricing before work begins.
Or email hello@calyntsystems.com